Finance and Accounting Office: Resources You Need to Succeed

• Cost Accounting Justification Form (Non-Personnel)
• Cover Sheet for Cost Accounting Justification  (Non-Personnel)
• Cash Advance Policy for HHD 
  • Cash Advance Settlement Log for Research Participant Payments
• Charge Out Rates
• Deposit Bag Tracking Link
  • "Drop" Deposit Bags
• Gift Card Policy
  • Gift Card Purchase Request Form 
  • Gift Card Reconciliation Log
• Group Meal and Meeting Support Form
  • Event Expense Attendee Form
• Guidelines for Allocating Sponsored Project Effort, Salary Release and Summer Salary Supplements
• Honorarium Payment Form
• Human Participants in Research (IRB)
  • Payments to Human Participants in Research Policy RPG03
  • Research Participant Cash Payment Exception Form (payments over $100.00)
• Membership Policy
• Mileage Log
• Online Research Surveys  
• Request for Research Approval on Restricted GL Accounts Template  
• SIMBA Budget General Funds Template

• Cellular Usage Agreement (Dedicated Device)
• Cellular Usage Agreement (Pooled Devices)
• Consulting Justification
• Cost Accounting Justification (Administrative Clerical)
• Cost Accounting Justification (Non-Personnel)
• Cover Sheet for Cost Accounting Justification (Non-Personnel)
• Employee Travel Reimbursement Checklist - CONUS
• Employee Travel Reimbursement Checklist - OCONUS
• Entertainment Agreement (forms below are located on Controller website SharePoint - access is not required if  logged in with PSU credentials) 
  • Processing Instructions for University Sponsored Events 
  • Master Entertainment 
  • Stage, Sound, and Lighting 
  • DJ
  • Speaker
  • Co-Curricular Instructor/Referee 
• Fly America Act Waiver Checklist
• GURU Forms Page
• Honorarium Payment Form
• Long-Term Vehicle Assignment Request
• Moving Expenses Support Form
• Non-Employee Information Form
• Non-Employee Travel Reimbursement Form
• Permission to Possess/Use Alcoholic Beverages Form
• Purchase Order Change Form
• Request for Authorization to Use University Tangible Assets at a Non-University Location
• Request for Travel Exception
• Research Participant Cash Payment Exception Form
• Risk Management Contract Cover Sheets
  • Advertising, Filming and Photography Contract Cover Sheet
  • Electronic Agreement Cover Sheet
    • For electronic click-through type agreements including Software or Software-as-a-Service (Saas)
  • Software Request Form
    • Software Request Form Checklist
  • Software Agreement Cover Sheet
  • Standard Contract Cover Sheet
  • Affiliation Agreement Cover Sheet
• Scholarship Award Form
• Single/Sole Source Justification Form
• Substantiation for Lost or Unobtainable Receipts Form (Landscape)
• University Guest Presenter Agreement
• W-9 Form - Penn State University - signed

• Corporate Controller's Office
  • Accounting Operations
  • Cost Analysis
    • Charge out rates
    • F&A
    • Membership allowability
    • Restaurant allowability guidance
  • Risk Management
• Purchasing
  • Purchasing Website 
  • Purchasing Card Website 
  • Purchasing Forms Page
  • Purchasing Decision Tools
    • Payment Decision Matrix 
    • Services Matrix
    • Software Request Form Decision Tool
    • Visa Document Chart
  • Supplier Registration Process
    • Determination of Independent Contractor status is now part of the Supplier Registration process. 
• Travel
  • Airfare Booking Options and Services Chart
  • Anthony Travel 
  • SAP Concur
  • Employee Checklist for Travel - CONUS
  • Employee Checklist for Travel - OCONUS
  • Non-Employee Travel Reimbursement Form
  • Travel Policy
  • Travel Safety Network
    • All Penn State students, faculty and staff traveling internationally on Penn State business are required to record their travel with TSN.
• Invoice/Billing Portal
  • PSU Direct Billing Invoices
• Guru
  • Policies
  • Forms
  • Procedures
  • Business Resource Tools
  • SIMBA General Ledger Accounts 
• WorkLion
• Bank Deposit Tracking
  • "Drop" Deposit Bags

• Penn State Policies
  • Webpage with all Penn State Policies
• BS14 Penn State Purchasing Card
  • Purchasing Card - Specific Restrictions of Goods and Services
• FN10 Other Business Expenses and Activities
  • Alcohol, events, group meals/meetings, awards, gifts and miscellaneous expenses
• RA04 Gifts, Grants and Contracts (The Funding Matrix)
• RP03 The Use of Human Participants in Research
• RPG03 Payments to Human Participants in Research
• TR02 Travel Policy
• Decision Tools
  • Acquiring Services for the University 
  • Alcoholic Beverages Decision Tool  
  • Interdepartmental Transactions
  • Non-US Citizen Payment Guidelines - SIMBA 
  • Service Matrix - SIMBA 
  • Software Request Form Decision Tool 
  • Speaking Engagement Payment Guidelines - SIMBA 
  • Visa Document Chart 

• SAP Concur
• Airfare Booking Options and Services Chart
• Anthony Travel 
• Travel Forms
  • Employee Travel Checklist - CONUS
  • Employee Travel Checklist - OCONUS
  • Non-Employee Travel Reimbursement Form
    • Non-Employee Information Form
    • Non-U.S. Citizen Documentation Chart
  • Fly America Act Waiver Checklist
  • Request for Travel Exception Form
• CONUS Per Diem Rates
• OCONUS Per Diem Rates
• Airfare Booking Options Grid
• Travel Safety Network
  • All Penn State students, faculty and staff traveling internationally on Penn State business are required to record their travel with TSN.
• Travel Policy

2020

• October 2020
• November 2020
• December 2020

2021

• January 2021
• February 2021 
• March 2021
• April 2021
• May 2021
• June 2021
• July 2021
• August 2021
• September 2021
• October 2021
• November 2021
• December 2021

2022

• January 2022
• February 2022
• March 2022
• April 2022

• HHD FAQs
• GL Account Clarification 

• Shop OnLion
  • Creating a PO Through Shop OnLion
  • How to Rename a Shopping Cart​​
  • Format for Naming a Shopping Cart and SAP Report 
  • Product Category vs GL Account
  • How to Find Check/ Payment Information for PO
  • Create Goods Confirmation
• Non-PO Invoice/ Journal Entry 
  • How to Edit a Rejected Document
  • How to Find Check/ Payment Information for Non-PO Invoices 
  • Park Vendor Invoice​​​​​
  • Journal Entry for Cash Deposits 
  • Processing a Payback 
  • Cash Advances in SIMBA 
  • Reconciling a Cash Advance Through SIMBA 
  • One-time Payments to Individuals 
  • Checks to UP Student Organizations ASA 
  • Creating a Standard Journal Entry 
• SAP 
  • Request Purchasing Card Maintenance
    • Requesting a New Purchasing Card 
    • Cancelling a Purchasing Card
    • Temporary limit increase 
    • Permanent limit decrease 
    • Transfer Purchasing Card to new department 
    • Replace a worn out damaged card 
    • Suspending a Purchasing Card 
• How to Approve 
  • Non-PO Invoice 
  • Journal Entry
  • Shopping Cart 
• Reporting
  • Helpful Reports  
    • FM BOBJ Report
    • FM Budgets vs Actuals Summary Report
    • FM Budgets vs Actuals Detail Report
    • Cost Objects Dashboard
    • HCM PERNR Details
  • Retrieval of OPP Billing Reports
  • Budget vs Actual by Funds Center
  • DBAF Clearing Account Report - Clean up