Box Transition

Phase 3 — Post-Migration

UPDATED: Thursday, February 18

The migration activities are complete and you are now able to work with the migrated data in your new "Box Migration Data" OneDrive folder. Additional information concerning Phase 3 is available under the Post-Migration section of the migration website.

During this phase make sure to:

• Review any error reports that you may receive from ISS. Not all users will receive an error report and in the unlikely event that you do receive one, ISS will provide further information on how to proceed.
• Locate your files in the “Box Migration Data” folder in OneDrive by visiting onedrive.psu.edu and re-establish permissions for external collaborators, as needed. 
• Communicate that your migration is complete by sending OneDrive links to any file collaborators external to Penn State and notify internal collaborators that the files you shared with them are accessible in their OneDrive “Shared with Me” tab.

For further information on how to use OneDrive please visit https://hhd.psu.edu/faculty-staff/information-systems-and-services-iss-computing-support/it-help/office-365-help.

You can also visit https://storage.psu.edu/training-resources/ for more training and resources.

Please contact the ISS Helpdesk if there are any questions or you are experiencing any issues.

Note: Some of you may not have received an email confirming completion but all HHD faculty and staff accounts have been migrated unless otherwise specified in a ticket with ISS. Graduate students and undergrad students were not a part of this migration but will be migrated by Penn State IT at a later date.

Phases and Action Items

Pre-Migration

Be sure to complete the Box migration checklist.

As announced last year, Penn State will retire Box as a cloud storage and collaboration service. HHD Faculty, and staff files will be migrated to equivalent Microsoft Office 365 services.

The College of Health and Human Development will soon be completing the data migration from Box to Microsoft Office 365. Files stored on Box will be migrated to the Microsoft Office 365 services OneDrive and SharePoint beginning the first week of February 2021.

Office, Lab, Unit Files

Shared accounts belonging to your office, lab, or unit used for group collaboration—known as Non-Person Accounts (NPAs)—are also part of this transition. These accounts are typically identifiable by a "b-" prefix on folders in Box.com, although there may be some exceptions.

NPA owners already received email communication from the college's Information Systems and Services (ISS) regarding NPA migration. If you are the owner of an NPA and require additional assistance or did not receive an email from ISS, please contact ISS at iss-helpdesk@psu.edu or call 814-865-INFO.

Project Timeline and Phases

• Pre-Migration
• Phase 1 — Background Migration
• Phase 2 — Lockout Period
• Phase 3 — Post-Migration

Phase 1 — Background Migration

Scheduled for Feb. 1–12, 2021

Phase 1 kicks off the actual migration of Box data. The college's migration will begin the first week of February and is expected to take two weeks. The migration process will deliver a copy of your Box data to a folder in your OneDrive labeled "Box Migration Data". A few days prior to the start of Phase 1 you will receive a reminder notification alerting you to the start of Phase 1.

Phase 2 — Lockout Period

Scheduled for Feb. 12–15, 2021

There will be a period of time after the completion of Phase 1 where you will need to refrain from use of both Box and OneDrive.

Phase 3 — Post-Migration

Upon completion of Phase 2 (exact dates will vary)

The migration activities are complete and you are now able to work with the migrated data in your new "Box Migration Data" OneDrive folder. Additional information concerning Phase 3 is available under the Post-Migration section of the migration website.

Additional Resources

Penn State's Box Migration website has information on preparing your files and folders for a smooth transition.

Office 365 Quick Start guides

• Using OneDrive
• Using SharePoint
• Using Teams