Entering Activity Data - Research and Creative Accomplishments

Contracts, Grants, Fellowships and Sponsored Research

• New data from the Office of Sponsored Programs (OSP) will be uploaded automatically.
• Review for accuracy -

  • OSP number

  • Funding type

    • Contract - An award made to the University for procurement of a product or service with clearly defined activities and specific deliverable.
    • Fellowship - An award of financial support made to an individual or to the University on behalf of an individual for the purpose of study or research.
    • Grant - An award made to the University on behalf of faculty for the conduct of research as outlined in a proposal.
    • Sponsored Research - Most funding types will be Contracts, Fellowships, or Grants. Use the category only if the award does not fit into one of the above categories.

  • Title

  • Sponsoring organization

  • Does research support improvement of instruction? Yes or No

  • Total requested

  • Award amount

  • Current status

  • Dates (submitted for funding, date awarded, and start/end date of funding)

• Candidate's role in preparing and administering the grants and contracts should be indicated.

• Indicate 'yes' or 'no' for supporting improvement of instruction.

Offsite/Field Research

• Text boxes to fill in Title, Location, and Description.

Publications

• Enter manually, use ‘pasteboard’ or import your publications.
• You can choose to import items by uploading BibTex files from any of the following reference managers: EndNote, Google Scholar, Mendeley, PubMed, RefWorks, Web of Science, Web of Knowledge, and/or Zotero. Please see http://info.digitalmeasures.com/bibtex.html for more detailed information.
• You may import directly from PubMed by entering Search Criteria and following the instructions on the computer screen.
• Important fields in this section are:
  • Contribution Type R (recently made a required field)
  • Title of Contribution – use this field to enter titles of articles, books, book chapters, book reviews, encyclopedia entries, journal articles, etc.
  • Journal/Periodical Title – use this field to enter ONLY Journal/Periodical titles.
  • Was the publication peer-reviewed? Select YES or NO from the drop down box. If no selection is indicated, the publication will appear on reports as non-refereed.
  • Published in – use this field to enter titles of books/book chapters and if the “Title of Contribution” field already has information.
• Indicate if only available electronically.
  • If electronic before print, update the record as appropriate after print; Do Not enter a duplicate record.
• Update citation as apprpriate. Do Not enter duplicates (i.e., electronic to print; accepted to published).
• A current status of 'Revising to Resubmit' will appear as a Manuscript in Progress in reports. You may add comments (up to 50 words) if you wish to emphasize that this was submitted and is being revised.
• You can add multiple authors. The first author will always be you until you add a second author. You can move authors into any position by using the up and down arrows on the right side of the authors box.
• Indicate your role (e.g., principal author, supervision of student, etc.).
• Indicating that a co-author is employed at Penn State is voluntary.
• If co-author is a student, indicate what level (UG or GR).
• Indicating that a co-author is employed at Penn State is voluntary.
• In order for this section to print out properly in your University Dossier or FAAR, make sure the Contribution Type, refereed status, and one of the four date fields contains information.

Papers, Presentations, Seminars, Workshops

• Enter any papers and presentations at technical and professional meetings.
• Enter visiting class presentations.
• Enter podium and keynote addresses.
• You can have more than one presenter/author; the first presenter/author will always be you until you add a second. You can move authors into any position by using the up and down arrows to the right of the presenters/authors box.

Professional Memberships

• Record membership in professional and learned societies at the international, national, regional, state and local level.
• Be sure to fill in the dates and the "Scope of Organization" for this section.
• Information is included in the University Dossier.

Technology Transferred/Adapted in the Field

• Include in-progress and completed transfers of technology transferred or adopted in this screen.
• You can have more than one developer/inventor; the first developer/inventor will always be you until you add a second. You can move them into any position by using the up and down arrows to the right of the developers/inventors box.

Impact in Society of Research Scholarship and Creative Accomplishments/Media Mentions.

• The important fields for this section is Type of Publicity
• Information is included in the University Dossier.
• List evidence of impact in society of research scholarship and creative accomplishments such as interviews and television appearances.
• Note that citations of your articles, books, or papers should be entered in the appropriate "publications" or "Papers, Presentations, Semiars, Workshops" screen.

Application of Research Scholarship

• Indicate new applications developed and tested; new or enhanced systems and procedures demonstrated or evaluated for government agencies, professional and industrial associations, educational institutions, etc.
• This section does not print out in the University Dossier.

New Course or Program Development

• Enter each new course/program developed over the past year (e.g., X97) and other courses developed or taught for the first time.
• Include service learning and outreach courses.

New Method of Teaching Established Course/Program

• Indicate Type: Course or Program
• Provide information on major course/program revisions over the past year.

Outreach – Editorial Responsibilities

• Indicate title of journal or book series and your role including editor, co-editor, associate editor, subject matter editor, book review editor, and editorial board.

Outreach – Peer Review of Grant Proposals

• Indicate Funding Agency and Agency Program.
• Indicate your duties as a reviewer: ad-hoc reviewer, chair, co-chair, consultant, panel manager, panel member, peer evaluator, and reviewer.

Outreach – Peer Review of Manuscripts, etc.

• Indicate the title of the journal or book and number of articles reviewed.
• Your role as editor, editorial board member, ad-hoc reviewer, reviewer and other.

Outreach – Other use of Expertise

• "Type of Work" includes award juries, external tenure review, government agencies, industry consultation, interviews with the press, lectures and courses taught at other universities, media comentary, and professional industries.
• If "Other", please explain in description.
• An important field on this screen is ‘Title of Work or Activity.’ Please fill this field out for proper reporting.

Patent Intellectual Property

• You will enter any patented and patent-pending intellectual properties here.
• You can have more than one inventor; the first inventor will always be you until you add a second. You can move an inventor into any position by using the up and down arrows to the right of the inventors box.

Consulting/Advising

• Optional; record consulting activities such as those identified by policy HR80 Private Consulting Practice (http://guru.psu.edu/policies/OHR/hr80.html).